What you will find in this article:
- AI Workshop: When is the One-Day Workshop Enough and When is it Not?
- AI Consulting over Two Days: The Complete Process
- AI Strategy Consulting: What You Get After Two Days
- Implementing AI in Companies: Which Companies the Two-Day Workshop is Suitable For
- AI Implementation: What Happens After the Two-Day Workshop
- Frequently Asked Questions About the Two-Day AI Workshop
Some companies already know that AI is relevant for them. The topic is being discussed internally, initial use cases have been mentioned, and perhaps an external consultant has even been consulted. What is lacking is not the conviction, but the depth. A structured foundation that covers multiple areas simultaneously and can be directly used as an investment decision.
That's exactly what the two-day workshop at LEAN-CODERS is designed for. This article shows what happens on Day 1 and Day 2, what the outcomes are, and who the format is suitable for. If you're just starting out and looking for a quick structured entry, you can find the process of the one-day workshop here:
→ AI Workshop: Here's How the One-Day Workshop with LEAN-CODERS Really Works
AI Workshop: When is the One-Day Workshop Enough and When is it Not?
The one-day workshop is the right entry point when the topic of AI is being approached for the first time in a structured way with a small group, a clear quick-win focus, and the goal of gaining initial reliable orientation.
The two-day workshop is the right choice when multiple departments are involved, the outcome is to serve as a decision-making basis, and a concrete pilot proposal is needed.
If you're not sure which format fits: in the free initial consultation we'll clarify this together in 30 minutes.
AI Consulting over Two Days: The Complete Process
The two-day workshop follows the same basic logic as the one-day but in full depth. It is not a generic AI presentation, but tailored to the company's needs based on preliminary discussions and evaluations.
Day 1: Implementing AI in Companies: Use Cases, Process Mapping, and Prioritization
Day 1 begins like the one-day but with more space for each block:
Arrival and Goal Setting — 45 Minutes
More time for expectation gathering because more participants are at the table and every perspective needs to be heard. Management, IT, and operational areas often want different things from the workshop. Clarifying this before diving into content is even more important with a larger group than with the one-day.
AI Basics Compact — 60 Minutes
Same structure as the one-day, covering the three relevant types of AI, live demo, what AI cannot do. But more time for Q&A, as there are more people with different levels of prior knowledge in the room. Goal: everyone speaks the same language by the end of the block.
Process Mapping in Full Width — 120 Minutes
The heart of Day 1. Each participant names two to three daily recurring tasks from production, sales, logistics, IT, reporting. The breadth is the goal: not to analyze three processes in depth, but to capture the entire operational picture of the company.
The result is a complete process map, mapped to AI categories, evaluated based on automability, data foundation, and AI potential. Larger, broader, and more detailed than in the one-day.
Prioritization and Conclusion Day 1 — 60 Minutes
The 2×2 matrix of effort and benefit is applied to the entire process map. By the end of Day 1, there is a jointly agreed prioritization, not as a rough version, but as a result that all participants support. This is the difference from the one-day workshop: more people, more perspectives, stronger commitment.
"By the end of Day 1, everyone in the room knows what they are talking about. It sounds trivial, but it's the moment we are working towards." Christoph Ott, Founder & CEO
Day 2: AI Implementation: Technical Depth, Data Situation, and Concrete Pilot Proposal
On Day 2, we take the next step: The prioritization from Day 1 is the foundation — now it's about feasibility.
Technical Feasibility per Use Case — 90 Minutes
For each of the prioritized use cases, the technical foundation is examined: What data is available and in what quality and structure? Which systems need to be connected (ERP, CRM, SCM)? What can be implemented with existing infrastructure, and what requires preliminary work? Make or Buy: when is a ready-made tool sufficient, and when is individual development necessary?
This is the block that internal teams rarely can carry out alone, as the combination of technical overview and industrial process understanding is rarely found in one person.
Risk Assessment and Data Strategy — 60 Minutes
Each use case receives a risk assessment: What can go wrong? What dependencies exist? What data gaps need to be closed before starting? If data is missing or unstructured, building the data is planned as the first step in the roadmap, realistically, not as an excuse.
GDPR and data security are also discussed concretely: which AI services can be used for which types of data, and which configurations are compliant.
AI Roadmap with Detailed Effort Estimation — 90 Minutes
The roadmap of the two-day workshop is more detailed than that of the one-day: each use case with concrete effort framework, timeline, responsibilities, and budget indication. Quick wins and strategic projects are clearly separated, with realistic timelines, not wishful thinking.
Stack-agnostic formulation: the roadmap works internally, with another partner, or with LEAN-CODERS. No built-in dependency.
Concrete Pilot Project Proposal — 45 Minutes
This is the unique feature of the two-day format: at the end, there is not only a roadmap but a concrete proposal for an initial pilot project with defined scope, timeline, and budget framework. Not a concept paper, but a decision template that can be directly brought into an approval or investor discussion.
Conclusion and Handover — 30 Minutes
Summary, feedback round, next steps. The final written AI potential analysis including pilot proposal follows within five working days. After that, the company decides: continue working internally, involve another partner, or implement with LEAN-CODERS.
AI Strategy Consulting: What You Get After Two Days
At the end of the two-day workshop, you will have:
- Complete AI Potential Analysis: Structured document with process map, data situation analysis, and system overview.
- Three to five prioritized use cases: Each with benefit assessment, detailed effort estimation, risk assessment, and data requirements.
- Detailed roadmap with responsibilities: Who does what by when, with realistic budget framework per step.
- Concrete pilot project proposal: Scope, timeline, and budget framework for the first implementation project, directly usable as a decision template.
The result belongs to you. What you do with it, whether to implement it yourself, work with your partner, or with us, is your decision. No obligation, no automatic next step.
Implementing AI in Companies: Which Companies the Two-Day Workshop is Suitable For
The two-day workshop is not the right choice for everyone, and that's a good thing. It fits if at least three of the following points apply:
- The topic of AI is already being discussed internally, there are initial ideas, but no structured foundation.
- Multiple departments need to be considered simultaneously — production, sales, IT, logistics.
- Five to ten people participate, a mix of management, process owners, and operational areas.
- The outcome is to be used directly as an investment basis for management, advisory board, or investors.
- A detailed technical foundation with a pilot proposal is needed, not just initial orientation.
If none of these points apply and you want to approach the topic in a structured way for the first time, the one-day workshop is a better fit:
→ AI Workshop: Here's How a One-Day Workshop with LEAN-CODERS Really Works
AI Implementation: What Happens After the Two-Day Workshop
The timeline after the two-day workshop is the same as after the one-day, but the starting position is stronger:
- We provide a final AI potential analysis including pilot proposal as a document and as a presentation
- 2 weeks later: optional remote check-in, 30 minutes, at no extra cost. Here we can gladly clarify any open or new questions that have arisen in the past weeks.
- Ongoing support: If you don't want to continue working alone after the workshop, you can involve LEAN-CODERS as a technical partner for implementation, further development, or ongoing support. No package contract, no fixed subscription. The collaboration then begins with a clearly defined scope and fixed price.
The difference from the pure consulting format: LEAN-CODERS has been developing software and integration projects in industry and energy for over ten years. What emerges as a pilot proposal in the workshop can go directly into development without handover to a third partner, without further coordination effort.
Quick wins are often implementable in two to four weeks. More complex integrations into ERP or SCM systems typically take two to four months. An honest timeline is always communicated, without wishful thinking.
Frequently Asked Questions About the Two-Day AI Workshop
Do we have to do the one-day workshop first?
No. The two-day workshop is a standalone format. However, those who have already done a one-day workshop benefit as we start with more context and can delve deeper into the already known use cases.
What is the concrete difference to the one-day AI workshop?
More depth, more participants, and a concrete pilot proposal as a result. The one-day gives the direction — the two-day workshop provides the detailed map. If you want to know exactly what happens in the one-day, you can find the complete process here:
→ AI Workshop: Here's How a One-Day Workshop with LEAN-CODERS Really Works
How many people should participate?
Five to ten people. Ideally, a mix of management, IT or process owners, and operational areas — sales, production, logistics. More people mean more process knowledge in the room and stronger collective commitment to the outcome.
What does the two-day workshop cost?
€ 4,500 net — fixed price, two consecutive days, on-site or remote. No hidden upselling, no automatic follow-up project. Which format — one-day or two days — is more sensible for your case will be clarified in the free 30-minute initial consultation.
Are our data safe with AI services? GDPR?
Yes, in the workshop we clarify specifically for your types of data which services can be used in which configuration. The business versions (OpenAI API, Microsoft Azure OpenAI, Google Vertex AI) are GDPR compliant. For sensitive areas, private deployments are possible.
What if we want to continue working without LEAN-CODERS after the workshop?
Then you continue working without us. The roadmap and the pilot proposal are designed exactly for that, formulated in a stack-agnostic way, implementable internally or with another partner. No dependency is created. Many clients still choose to implement with us in the end; this is a decision made after the workshop, not a prerequisite for it.
Do you want to know if the one-day or the two-day workshop is right for you?
In the free 30-minute initial consultation, we will clarify this together, without sales pressure, without obligation.
Fill out the form below, and we will get back to you within one business day. 👇👇👇
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