# Service: Headless CMS

Source: https://lean-coders.at/en/service-headless-cms

> Headless CMS development from Vienna – API-based content delivery for web, app, and all channels. Maintain content once, deliver everywhere.

one CMS to rule them all

LEAN Operations: Headless CMS

Publish once.
Reach everywhere.

1. Overview
2. Challenges
3. Benefits
4. Pilot Phase

We build headless CMS solutions with API-based content delivery: A single place for content, consistently delivered across web, app, kiosk, and social media.

## Why does it matter?

For companies whose content teams maintain the same content in multiple systems. For products with more than one channel and editors who know more workarounds than SEO options.

**Your benefit:**

- Content efficiency ↑
- Channel consistency ↑
- Time-to-publish ↓

## Are you familiar with this?

Content maintenance is manual work

The same texts are manually maintained in four systems.

Copy-paste as a workflow – error-prone, slow, frustrating.

Channels live in silos

Web, app, kiosk, social media – each channel has its own content source.

Inconsistencies between channels are only noticed once the content has been circulating for a while.

The CMS slows down instead of speeding up

Every new page or change requires developer support.

The existing CMS is too rigid for new channels or formats.

## What does this bring you?

A single place for all content

Maintain texts, images, data once, deliver via API to all channels. No duplicate maintenance, no inconsistencies.

Faster publishing

The content team publishes independently, without developer tickets. New pages, changes, campaigns – live in minutes instead of days.

Flexible for every channel

Web, app, kiosk, digital signage, social media. New channel? New API connection, no CMS overhaul.

Independence from the frontend

Content and presentation are decoupled. Frontend redesign without content migration, CMS change without frontend overhaul.

## Pilot Phase

Deliver first, then commit. That's what the pilot is for.

Duration

6-8 weeks

Assessment

Which content types? Which channels? Which workflows are a priority?

Derived from this

CMS selection, collection structure, frontend connection

Deliverables

Selection and setup of a headless CMS

including a sample collection with up to 10 fields

UI design for 1 page type

with up to 5 interactive/form components or 10 static UI components based on your CI guidelines

Implementation of a sample page

with CMS connection – up to 10 fields dynamically maintainable

Tested and deployed

for internal demo purposes.

## Frequently Asked Questions

FAQ

### Which headless CMS do you recommend?

It depends on your context. We work with Strapi, Directus, Payload (all open source, self-hosted), Sanity, Storybook, Contentful. We recommend based on your requirements – team size, hosting preference, budget, existing infrastructure.

### What is the difference from a classic CMS like WordPress?

In a classic CMS, content and presentation are coupled – the CMS determines how the page looks. In headless, content is accessible via API and can be displayed in any frontend. More flexibility, more channels, less dependency.

### Can our editors operate the CMS themselves?

Yes, that's the point. Modern headless CMS systems have editor-friendly interfaces. In the pilot, we build the collections and fields so that your content team can publish without developers.

### How complex is it to connect a new channel?

Significantly less than with a classic CMS. The content already exists via API – a new frontend (app, kiosk, digital signage) fetches the data and displays it. No content migration, no duplicate maintenance.

### Do we have to replace our existing CMS?

Not necessarily. Headless can run in parallel – new channels via the headless CMS, existing CMS remains for now. Migration step by step, without a big bang.

### What is the pilot phase?

A clearly defined project with a defined scope – typically 4-12 weeks. You won't receive a concept paper at the end, but a functioning result: real code, tested and deployed. The pilot shows you what we can do before you make a long-term decision.

### What happens after the pilot phase?

After the pilot comes the proof: We look together at the results – what worked, what was worthwhile, where are the gaps? Everything measured against defined KPIs, not gut feeling. Based on this, you decide: scale, adjust, or stop. No pressure, no upselling. If the proof convinces, we go into scale – your project grows, your team grows with it, the knowledge stays with you.

### Do I have to start with a pilot phase?

No. The pilot is our recommended entry point because it creates clarity for both sides – but it's not a must. If you already know what you need and want to get started right away, we can also join an ongoing project or start directly with a larger scope. We adapt to your pace.

### Do you work T&M or fixed price?

Start as a timeboxed pilot in T&M (optionally with a cap). No fixed price risk, no lock-in. You see at any time what you are paying for – and can stop at any time. But very few do.

Book a discovery call with your expert now

Djordje codes Strapi plugins on weekends – for fun. That's the level of CMS obsession you're getting. Our resident CMS fanatic.